AI agents for spending control

Pay for work done right.
Nothing else.

Swolv builds, deploys and manages specialized AI agents for every customer. Our AI agents scan, read and compare every quote, proposal, service ticket, invoice, photo and supporting document, and tell you what’s right, what’s wrong and what to do before you approve or pay.

Get your free 15-job look-back See how our AI agents work

SWOLV · SCOPE · quote agentscanning

QuoteProposalTicketPhotosInvoice

Landscaping project

Flagged

Illustration · no client data

Built for you. Your own AI agents, set up for your sites, your vendors, your contracts and your prices.

Reads everything. Every document, every page, every line, compared side by side. Nothing gets missed.

People decide. The AI agents check and recommend. Our reviewers confirm every flag, and you make the final call.

Your AI agents

Your own AI team. We build it, run it and keep it sharp.

Every Swolv customer gets a dedicated team of six specialized AI agents: INTAKE reads every file, SCOPE, PROOF and RADAR check it, VERDICT writes the call and MEMORY makes them all sharper. We create them, deploy them into your workflow and manage them every day. Your team doesn’t write a line of code or change a single process.

SCOPE the quote agent

Reads every quote before you approve it. Is it the right fix, the right scope, a fair price? Compared against the market and your own history. And if the same repair or equipment was already quoted or paid before, it flags it: the first job wasn’t done.

PROOF the document agent

Scans the service ticket, the technician’s report, the before and after photos and the invoice, and matches them to what you approved. If anything doesn’t add up, it flags it.

RADAR the pattern agent

Watches across all your jobs and sites: the same vendor always winning, prices creeping up, the same repair coming back, warranty work billed again, the same invoice paid twice.

MEMORY makes every agent smarter

Each document your AI agents read adds to your own price and vendor history, so they get sharper every month. Your data stays yours.

The AI agents check and recommend. They never decide. A human reviewer confirms every flag, and every decision stays with you.

See all 6 AI agents at work →

The problem

Your repair spend is approved. Is it verified?

The vendor decides the job

The company selling the work decides what it needs: repair or replace, which materials, how much of it.

Approvers aren’t technical

Managers approve and pay, but rarely have a technical, cost and compliance expert at every location. Too much work, too little or the wrong fix looks fine on paper.

Costs come back twice

The wrong fix gets paid once, then again when it fails. Work left out of the scope comes back later as an “extra” or an emergency.

How it works

A verdict before you approve. Clearance before you pay.

We connect to the system you already use and see every job as it happens. We check what’s worth paying for before you approve it, deal with the vendor for you, and clear every invoice over $5K before it’s paid. You make every decision.

Quote Check · the verdict before you approve

Is it the right work, at the right price?

Every job over $5K. Every proposal reaches us the moment it reaches you. Only one quote? We get you two more, compare all three like for like, and recommend one with a fair price range. Within 2 business days of receiving the quotes, you get a verdict:

Right fixApprove it with confidence.
Wrong fixA better solution exists, and what it involves.
Too muchWork the job doesn’t need.
Too littleWhat would come back later as an “extra”.

Job Check · clearance before you pay

Was it done right?

Every job over $5K. When it’s finished, the vendor’s before photos and the after photos taken by your team or ours are matched to the approved quote, the service ticket and the invoice. Want eyes on site? Order an unannounced visit while the work is happening, before anything gets covered up (charged separately). Verdict within 1 business day:

Done rightThe work matches what you approved.
Not done rightPhoto proof of what’s missing or faulty, and we get it fixed.

Connect us

Read-only access to your work-order system. Every proposal, change, photo and invoice reaches us as it reaches you. No system? Your vendors send them to Swolv.

Compare & review

Three quotes side by side. Our AI agents read every line, and our reviewers confirm every flagged job.

Resolve

We take the verdict to the vendor for you, ask the hard questions and get the scope corrected.

Verify & clear

Vendor’s before photos, after photos taken by your team or ours, and the service ticket matched to the invoice. No ticket and photos, no clearance. Unannounced visits when you order them.

Pay

No Swolv clearance, no payment. You pay only for work done right.

No extra work for your team. If you run repairs in ServiceChannel, Corrigo, Fiix, Yardi or a similar platform, you give Swolv read-only access. We see every quote, change and invoice where your team already works, with the technician’s check-in and check-out times when your system records them. We never change anything in your system.

No work-order system? Your vendors send each quote, change, service ticket, photos and invoice by copying review@swolv.co on the same email they send you.

Two rules in your vendor terms: no Swolv clearance, no payment. No service ticket and photos, no clearance. Every verdict and clearance lands in your evidence file in the client portal, ready to download at any time.

What your managers get

The hardest part of the job, off your plate.

Built for the people who approve repair work every week: decide faster, back every call with evidence, and show leadership what your team saved.

We get the other quotes

Only have one bid? We ask two more vendors, compare all three like for like and recommend one.

One line, in your email

“Approve Quote B. Fair range $38–42K. Remove 2 items.” Decide in 30 seconds, forward it as is.

Warranty catches

The same unit fails again under warranty? We flag it and hold the vendor to the warranty, so you don’t pay twice.

Repair or replace

Every repair we review, tracked by unit. We tell you when replacing costs less than repairing again.

Financial impact statement

Every month: recovered capital, prevented spend, warranty value captured, and jobs verified and corrected by site and vendor. The numbers that make your team look good.

Vendor license and insurance checked

On every job we check the vendor’s state contractor license and certificate of insurance, and flag any that are missing or expired before you pay.

An evidence file for every dollar

Photos, visit notes and vendor corrections for every job, in your portal. Any question from your boss or your board, answered in one click.

Deep review when you need it

When a job needs a deeper look, a site visit or a signed licensed-expert opinion, we tell you first. Each one is charged separately, only when you approve it.

What we catch

The expensive mistakes are technical.

A quote can carry a fair price and still be the wrong job. Each example: the money at stake, what an approver without technical support would have signed, what the technical eye saw, and the verdict.

Refrigeration · Walk-in coolerToo much

$28,000 to replace a walk-in cooler

Approved as quoted, the whole walk-in is replaced. The technical eye saw a sound box and panels, and one failed compressor.

Verdict: replace the compressor, about $4,500. About $23,500 saved.

HVACToo much

A unit sized “to be safe”

Approved as quoted, you buy a bigger unit than the building needs. It costs more to buy, runs less efficiently and wears out faster.

Verdict: oversized. A right-sized unit quoted before approval.

PavingToo little

An overlay over a failed base

Approved as quoted, it’s cheap today and cracked within a couple of winters. The technical eye saw the base underneath had failed.

Verdict: too little. Base repair added to the scope, so it’s paid for once.

Kitchen exhaust · Job CheckNot done right

Hood cleaned, duct skipped

Invoiced in full, it would have been paid in full. The photo proof showed a clean hood, but nothing of the duct and fan the job included.

Verdict: not cleared until done. The vendor went back, sent full photo proof, then got paid.

Examples are illustrations of typical findings, not client data.

The plan

One monthly plan, sized by your repair spend.

Prices are public. Pick the plan that matches your yearly repair spend; each plan adds more AI agents. Every plan covers every invoice over $5K. One predictable fee, whatever we find. Never a share of savings. One misjudged capital job costs more than the annual fee.

StarterYearly repair spend up to $1.5M$1,500per month

SCOPE, the quote agent
PROOF, the document agent
INTAKE, VERDICT and MEMORY
Every quote and every job over $5K

GrowthYearly repair spend $1.5M–$5M$4,000per month

Everything in Starter
RADAR, the pattern agent: vendor patterns, repeat repairs, double billing
Vendor scorecards

PortfolioYearly repair spend $5M–$15M$6,000per month

Everything in Growth
A dedicated reviewer
Portfolio-wide reporting for your leadership and board

EnterpriseYearly repair spend over $15M0.5%of yearly repair spend, billed monthly

Everything in Portfolio
Custom AI agents built for your rules: hospital infection control, brand standards, public procurement

Capital projects over $250K: about 1% of project value, on any plan. Site visits, deep reviews and licensed-expert opinions: charged separately, only when you approve them. Start with a 90-day pilot paid upfront; the pilot fee is credited toward your first year when you sign the annual plan. Annual plans are billed quarterly, or pay the year upfront and get 1 month free.

Built for

Businesses with large, complex buildings: offices, industrial sites, data centers, hotels
Hospitals, health systems and medical campuses
Private equity portfolios
Real estate portfolios: commercial, residential (2,000+ units) and mixed-use
Multi-site businesses, retail and non-retail (50+ locations)
Businesses that outsource facilities management and want an independent check

Plans from $1,500 a monthTalk to us →

Included

Every job over $5K: a verdict on the quote before approval, clearance on the work before payment
Swolv clearance before every covered invoice is paid
3-quote comparison and fair-price recommendation
Vendor follow-up until it’s fixed
Capital projects over $250K: about 1% of project value
Warranty catches, repeat repairs and repair-or-replace calls
Vendor license and insurance checked
Site visits, deep reviews and licensed-expert opinions when a job needs them, charged separately and only when you approve
Monthly financial impact statement by site and vendor, every evidence file in your portal

Free 15-Job Verification

Send us 15 jobs you’ve already paid for. See what verification would have caught.

Give us the quote, the service ticket and the final invoice for 15 completed jobs from the last 12 months. In 5 business days you get one dollar figure, built job by job: every overcharge, unapproved extra and wrong fix. Free, no commitment, and your vendors never know.

Get your free verification

1. Send 15 past jobsQuote, service ticket and invoice for each.

2. We review themOur AI agents read every line. Our reviewers confirm every flagged job.

3. Get the numberA 30-minute walkthrough, job by job, with the total verification would have saved.

4. Then decideWe propose your plan. Start with a 90-day pilot, or walk away.

Why Swolv

AI agents that work for the one who pays.

Your AI agents work only for you

Paid only by you. No vendor commissions, no share of savings, no ties to the companies it reviews.

Nothing skipped

Every line of every quote, proposal, ticket, report, photo and invoice, compared side by side. Every job, not a sample.

They see the pattern

One invoice can look fine. Your AI agents look across every job, site and vendor, and catches what no single review ever could.

We follow through, you decide

When an AI agent flags a problem, our reviewers confirm it and we take it up with the vendor until it’s fixed. Approval and payment always stay with you.

About

“I’ve run building work from the client side and the vendor side.”

Sami Kefi · Founder & CEO

The client side

Nine years running luxury property management in Saint-Tropez, hiring and overseeing every trade that kept those properties running.

The vendor side

Five years running facility service businesses in California: commercial janitorial, wildlife removal, roofing and gutter guards. Clients signed whatever job was written up, because no one on their side could judge it.

Why Swolv exists

To give every client its own AI agents on its side of the table, reading every quote and every job before the money moves, so you pay for work done right and nothing else.

Questions

Before you start

Do you replace my vendors or my facility team?

No. Your vendors keep doing the work and your team keeps running your buildings. Swolv adds an independent check on every big job, before you approve and before you pay.

Do you talk to my vendors?

Yes, on your behalf and with your authorization. We ask the technical questions, request corrections and re-check the work. We never approve, accept a price or sign anything for you.

Who makes the final decision?

You do. We give you the facts and a clear verdict, with a signed licensed opinion when you request one. Approving a scope and releasing payment always stay with you.

How do quotes and invoices reach you?

Through the system you already use. If you run repairs in ServiceChannel, Corrigo, Fiix, Yardi or a similar platform, you give Swolv read-only access and every job reaches us there. Your team and your vendors change nothing. No work-order system? Your vendors copy review@swolv.co on the same email they send you: quote, changes, service ticket, photos and invoice.

What does “Swolv clearance” mean?

Before any invoice over $5K is paid, Swolv checks it against the approved quote, the service ticket, the vendor’s before photos and the after photos taken by your team or ours, and clears it. You add two rules to your vendor terms: no Swolv clearance, no payment, and no service ticket and photos, no clearance. You still release every payment yourself.

What’s in the client portal?

Everything we have done for you, in one place: every quote, verdict, vendor follow-up and financial impact statement, by location and by vendor. Download any past statement or evidence file at any time, for your team, your auditors or your board. You can also upload documents that came outside email.

How fast do I get an answer?

Quote Check verdicts within 2 business days of receiving the quotes. Job Check clearance within 1 business day of the check. Business hours are Monday to Friday, 7am to 6pm.

What expertise do you cover?

Everything behind your building work: trades such as HVAC, refrigeration, roofing, plumbing, electrical and paving; cost and billing review (labor, rates, markups, contract terms); the rules of your industry, such as hospital infection control, data center critical systems and hotel brand standards; and engineers for major capital jobs. Our AI agents and our reviewers check every job. When a job needs a deep review, a site visit or a signed opinion from a licensed specialist, we tell you first, and it’s charged separately, only if you approve it.

Where do you work?

We’re based in Scottsdale, Arizona, and work with clients in all 50 states. Our AI agents check quotes, tickets, photos and invoices remotely, and site visits are arranged wherever your buildings are. Global coverage comes next.

Do you take a cut of what you save me?

Never. One predictable fee, whatever we find. That keeps every call independent.

What does it cost?

Starter is $1,500 a month for a yearly repair spend up to $1.5M, Growth is $4,000 for $1.5M–$5M, Portfolio is $6,000 for $5M–$15M, and Enterprise is 0.5% of yearly repair spend above $15M. Every plan covers every invoice over $5K. Capital projects over $250K: about 1% of project value. Site visits, deep reviews and licensed-expert opinions are charged separately, only when you approve them. One predictable fee, never a share of savings. The 15-job look-back is free.

Are site visits included?

No. Site visits, unannounced checks while the work is happening, deep reviews and signed licensed-expert opinions are available whenever a job needs them. Each one is charged separately, and only when you approve it. It’s the same process we run for government agencies.

What do you do with our documents?

We receive quotes, service tickets, invoices and job photos. We use them only to review your jobs and keep them stored securely. We share them only with the specialists we bring in on a job, under the same confidentiality, and never sell them. Your AI agents learn only from your own jobs, so they get sharper on your sites, your vendors and your prices. Your documents are never shared with other clients, and never used to train AI for anyone else without your written permission. You can ask us to delete them at any time. Our access to your work-order system is read-only: we see your jobs and never change anything in it.

How long is the commitment?

It starts with a free 15-job look-back. If you go ahead, a 90-day pilot on your own jobs, paid upfront and credited toward your first year when you sign. Then an annual plan, billed quarterly, or paid upfront with 1 month free.

Are you an audit firm?

No. We check what’s worth paying for and clear invoices before payment. You keep every decision; we make sure it’s an informed one.

What about smaller jobs?

Every plan covers every invoice over $5K, where mistakes cost the most.